{"id":247,"date":"2026-01-19T13:00:38","date_gmt":"2026-01-19T13:00:38","guid":{"rendered":"https:\/\/www.iablueprint.com\/blog\/?p=247"},"modified":"2026-01-07T16:23:29","modified_gmt":"2026-01-07T16:23:29","slug":"five-common-interviewing-mistakes-and-how-to-avoid-them","status":"publish","type":"post","link":"https:\/\/www.iablueprint.com\/blog\/five-common-interviewing-mistakes-and-how-to-avoid-them\/","title":{"rendered":"Five Common Interviewing Mistakes \u2014 and How to Avoid Them"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Brian sat down for a Zoom interview with the latest candidate for an admin role. This was the first time he\u2019d ever hired a new staff member. He used to think that when hiring, a leader should just go with their gut. But recently, he\u2019d read about how that can lead to biased decisions. What should he be looking for, then? Was there even a point to this conversation, or should he just make decisions based on the resumes in front of him? He couldn\u2019t escape the feeling that he was doing this all wrong.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Brian was right to be concerned. Hiring is a very hard thing to do, and<\/span> <a href=\"https:\/\/www.iablueprint.com\/blog\/5-recruitment-strategies-that-cut-one-clients-hiring-time-by-75\/\"><span style=\"font-weight: 400;\">using the right recruitment strategies<\/span><\/a> <span style=\"font-weight: 400;\">and interviewing techniques is crucial. The average business owner doesn\u2019t have the muscle memory for hiring because they rarely have to do it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And the costs of getting it wrong can be astronomical. Replacing a failed hire<\/span> <a href=\"https:\/\/www.ddi.com\/blog\/3-common-interview-mistakes-from-companies-that-diy-hire\"><span style=\"font-weight: 400;\">can cost 30\u201350% <\/span><\/a><span style=\"font-weight: 400;\">of the person\u2019s annual salary, or <\/span><i><span style=\"font-weight: 400;\">up to 400% <\/span><\/i><span style=\"font-weight: 400;\">of a highly skilled employee\u2019s salary. The mistakes hiring managers make can have ongoing repercussions, leaving businesses to either deal with an underperforming employee or repeat this expensive and time-consuming process to find someone else.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What are the most common mistakes made by interviewers, then? From affinity bias to lack of a structured process, several common pitfalls can lead companies to hire the wrong person \u2014\u00a0or make a bad impression on good candidates.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But by using the right interviewing techniques and strategies, you can steer clear of these blunders. Let\u2019s review five common interviewing mistakes that companies too often make\u00a0\u2014 and how to choose the right hire every time.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">1. Hiring Based on Whether They Like the Person<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-248\" src=\"https:\/\/www.iablueprint.com\/blog\/wp-content\/uploads\/2025\/12\/Screenshot-2025-12-19-025721.png\" alt=\"\" width=\"619\" height=\"414\" srcset=\"https:\/\/www.iablueprint.com\/blog\/wp-content\/uploads\/2025\/12\/Screenshot-2025-12-19-025721.png 619w, https:\/\/www.iablueprint.com\/blog\/wp-content\/uploads\/2025\/12\/Screenshot-2025-12-19-025721-435x290.png 435w\" sizes=\"auto, (max-width: 619px) 100vw, 619px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><a href=\"https:\/\/www.pexels.com\/photo\/man-reading-a-contract-5439449\/\"><i><span style=\"font-weight: 400;\">Image source<\/span><\/i><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">One of the biggest hiring mistakes to avoid is making a biased hire. Affinity bias is rampant in hiring. We all tend to have an unconscious bias toward people we can relate to best, who often look like us or come from a similar background.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Too often, an interviewer \u201chits it off\u201d with someone who went to a similar school or has a way of expressing ideas that mirrors their own. If they \u201cgo with their gut,\u201d hiring that person based on these superficial factors, they might miss out on more qualified talent.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Falling into biased thinking isn\u2019t just unfair to candidates. It also <\/span><a href=\"https:\/\/www.shrm.org\/enterprise-solutions\/insights\/affinity-bias-when-familiar-choices-kill-fresh-thinking\"><span style=\"font-weight: 400;\">kills team creativity<\/span><\/a><span style=\"font-weight: 400;\"> and causes businesses to stagnate. If you\u2019re only hiring people who share your views, you\u2019re not bringing in fresh ideas.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to avoid bias, then? The first step is becoming aware of it. Then, seek input from others during the hiring process. Partnering with a third party like iaBlueprint can help you steer clear of bias, since we\u2019re able to lend an objective view.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">2. Not Ensuring Cultural Fit<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When companies hire a person mainly because they like them, they also fail to look at cultural fit. That\u2019s a really big deal.<\/span> <a href=\"https:\/\/www.iablueprint.com\/blog\/build-a-culture-that-scales-one-assistant-at-a-time\/\"><span style=\"font-weight: 400;\">Growing a great culture<\/span><\/a> <span style=\"font-weight: 400;\">starts with choosing the right people.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Looking at a candidate\u2019s cultural fit and character should be one of your highest priorities. If you pick someone who doesn\u2019t align, it will become a constant point of friction for your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure the candidate aligns with your mission. Show them your mission statement and ask them whether they believe in it and why. Listen for authentic, detailed answers that highlight their principles, personal ethics, and motivations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Then, give the applicant a copy of your core values and say, \u201cThese explain who we are. If they don\u2019t match up to your own values, you\u2019re not going to be happy here.\u201d Ask whether they align with these values, and how. You could ask, \u201cCan you tell me about a couple of times when something you\u2019ve done showed alignment with these core values?\u201d Again, look for sincere and detailed answers rather than generic or canned responses.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">3. Hiring Just Because They Have Experience<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Similarly, companies often fall into the trap of mainly looking at experience. Sure, experience can be important, but it\u2019s not the most crucial ingredient to success.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As Patrick Chioni says, you need people who are <\/span><a href=\"https:\/\/www.tablegroup.com\/product\/ideal-team-player\/?srsltid=AfmBOoqIaZOWlCvyd9EgFuZ2KL2us5AtFeS2-wCqJ6Cj8bEFgmOB_73I\"><span style=\"font-weight: 400;\">smart, hungry, and humble<\/span><\/a><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being <\/span><i><span style=\"font-weight: 400;\">smart<\/span><\/i><span style=\"font-weight: 400;\"> means not just having intelligence, but also emotional intelligence. Folks with both of these types of intelligence have good judgment and read people well.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being <\/span><i><span style=\"font-weight: 400;\">hungry<\/span><\/i><span style=\"font-weight: 400;\"> means wanting to continually strive to do better. People with this quality are highly self-motivated and always seeking to grow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being <\/span><i><span style=\"font-weight: 400;\">humble<\/span><\/i><span style=\"font-weight: 400;\"> means seeing themselves as part of the equation, not <\/span><i><span style=\"font-weight: 400;\">the<\/span><\/i><span style=\"font-weight: 400;\"> equation. Humble people are always seeking to learn from others, support the team, and share the credit.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you find someone with all of these qualities, make sure they either have the right experience or <\/span><i><span style=\"font-weight: 400;\">like <\/span><\/i><span style=\"font-weight: 400;\">experience. Someone who has handled similar tasks can be trained. Humbleness isn\u2019t something you can teach on the job.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">4. Lacking a Well-Defined Concept of the Role<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you don\u2019t have a clearly defined idea of what a role should look like, it\u2019s easy to go off the rails during the interview process. You might be hiring for a brand-new role or restructuring several functions, which requires careful planning. Or maybe you need to narrow down the focus of an existing role. In either case, follow these steps to clarify responsibilities and expectations.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Come up with an avatar for the role. What type of character, skills, and personality does it require? Describe a hypothetical employee who would excel in the position.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Refine the job description. Make sure it doesn\u2019t overlap with other functions. Craft a clear list of bullet points outlining its key duties.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">With this description in hand, you\u2019ll more accurately explain the responsibilities the role involves. Then, you can ask specific questions about candidates\u2019 experience in these areas. For instance, you could say, \u201cTell me about your approach to handling client renewals.\u201d Or, you could ask a prospective executive assistant, \u201cOn a typical day, what were the most important ways in which you supported the leader you worked with in your last job?\u201d\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">5. Failing to Follow a Clear Structure<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re flying by the seat of your pants during the interview process, you\u2019re setting yourself up to make bad decisions. Not implementing a clear hiring and interviewing process contributes to bias. It also makes a company look disorganized, causing good candidates to look elsewhere.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to correct course? Outline the key elements of your hiring process: when to communicate with candidates, how many interviews you\u2019ll hold, and who will attend. Use the same set of questions with all candidates to give them each a fair shake. Take notes, and then try to objectively compare their answers afterward.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use the <\/span><a href=\"https:\/\/capd.mit.edu\/resources\/the-star-method-for-behavioral-interviews\/\"><span style=\"font-weight: 400;\">STAR method of interviewing<\/span><\/a><span style=\"font-weight: 400;\"> to gain insights on past behaviors and experiences. The STAR method prompts them to describe these four things:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Situation they encountered<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Task it required them to handle<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Action they took<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Result they achieved<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For instance, you could say, \u201cTell me about a challenge you had to overcome. What were you tasked with doing, and how did you handle the situation?\u201d Questions like this one can help you assess whether a candidate has the right character and skills for the role.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that you understand the five common interviewing mistakes, you\u2019re better positioned to make the right hire. But you don\u2019t have to navigate the process alone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At iaBlueprint, we know how to ask questions that draw out authentic and informative answers. Through our 12-step hiring process, we gain an in-depth understanding of how the candidate ranks in each of the areas that matter most. Since we screen candidates through role-specific assessments early on in the process, we can focus heavily on cultural fit and character in our interviews. Our 12-step process results in a thorough understanding of what each candidate brings to the table \u2014 and a <\/span><a href=\"https:\/\/www.iablueprint.com\/blog\/90-employee-retention-heres-what-that-looks-like-2\/\"><span style=\"font-weight: 400;\">90% retention rate<\/span><\/a><span style=\"font-weight: 400;\">. By partnering with us, you\u2019ll easily avoid the common mistakes hiring managers make and find the ideal candidate for you.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">To discuss how iaBlueprint can help you hire the perfect assistant for your company, <\/span><\/i><a href=\"https:\/\/www.iablueprint.com\/book-a-discovery-call\"><i><span style=\"font-weight: 400;\">book a discovery call<\/span><\/i><\/a><i><span style=\"font-weight: 400;\">. I\u2019ll talk with you about your needs and how a virtual assistant can help fill them. Instead of struggling with a lengthy hiring process, we\u2019ll do all the legwork for you, interviewing talented and experienced people until we find the right one. Instead of making a less-than-optimal hire and wasting countless hours on recruitment, you\u2019ll quickly and easily gain a trusted staff member who meets your needs exactly.\u00a0<\/span><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Since most businesses don\u2019t hire often, they tend to make several common mistakes in the hiring process. We examine each of these pitfalls \u2014 and how to avoid them.<\/p>\n","protected":false},"author":3,"featured_media":249,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-247","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-beaux-pilgrim","entry"],"_links":{"self":[{"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/posts\/247","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/comments?post=247"}],"version-history":[{"count":1,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/posts\/247\/revisions"}],"predecessor-version":[{"id":254,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/posts\/247\/revisions\/254"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/media\/249"}],"wp:attachment":[{"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/media?parent=247"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/categories?post=247"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.iablueprint.com\/blog\/wp-json\/wp\/v2\/tags?post=247"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}